Sr. Admin Executive

iBoss Tech Solutions Pvt. Ltd.

Posted 1 month ago

Established Software Development and Consulting service provider delivering business-critical applications on web, mobile and cloud platforms. Best-in-class delivery centers with proven experience of providing solutions across SME’s to Fortune 500 companies.

Skills – Exp Required

The candidate shall have the following job skill required:

  • Interpersonal Skills:
    • Self-motivated: High
    • Confident: High
    • Leadership: High
  • Problem Solving, Logical, Analytical Skills:
    • Problem Solving Skills: High
    • Logical Ability Skills: High
    • Analytical Skills: High
    • Business Understanding: High

Communication Skills: Good (Both Verbal & Written)

Must Have Skills:

  • Excel, Word, Email, PPT.   
  • Good communication both written and verbal.
  • Should have personal bike or car to commute.
  • Self-Motivated, honest.
  • Residing within 10-15 km of office.
  • Able to manage time and understand priorities.

Skills Good to Have:

  • Experience of working in software company with 100 plus employees.

Duties and Responsibilities:

  • As an admin officer, to oversee all Admin activities such as Office Management, legal activities & Facility Management.   
  • Manage office supplies stock procurement, Asset Management, Vendor Management.
  • Arrange executive travel, accommodation and dining arrangements as needed for domestic or international travels.
  • Coordinating with vendors/clients for certain work and process of their bills.
  • Handling petty cash and to maintain T accounts accordingly along with vouchers.
  • Responsible for all statutory perquisites of the company including office maintenance such as Canteen, Housekeeping, Cafeteria, Time keeping and general administration.       
  • Preparing all MIS report related to Admin & Stores departments and sending into concerned teams (RH & HO) within TAT.
  • Preventive & break down maintenance of AC (Split Ac, Cassette Ac, ductable unit, VRF unit).
  • Security Manpower deployment / Attendance Bill checking process.
  • Plan and execute in-house celebrations and external parties/events.
  • Dealing with email enquiries.
  • Diary management and arranging appointments, booking meeting rooms and conference facilities.
  • Data entry.
  • Delivery/Receiving/Pickup of IT assets.
  • UPS/SERVER room temperature check.
  • Call with IT team for Asset status.
  • Check DVR/CCTV.
  • Check reception files, gate pass etc.
  • Check consumables/order.
  • Client Management.
  • Preparing Support staff roasters.
  • Sanitization, Pest control in office.
  • Insurance Policy Benefits and their renewals, Insurance Addition/Deletion Data.
  • Cab Management.
  • Access Cards and ID card work.
  • Coordinating with Building Management.
  • Coordinating with HR.
  • Coordinating with Finance.
  • Coordinating with IT.
  • Monthly Report.
  • Compliance Related – GDPR / ISMS / CSR.
  • Reviewing, Maintaining and Renewing Annual Maintenance Contracts (AMC).
  • Other related Reports.

Job Features

Requirement TypeProject Based
Notice PeriodImmediate joiner/30 days
Experience3-5 Years
QualificationGraduate in any field
Employment TypePermanent
Working hoursRotational
Work ModePreferred from Noida region or willing to relocate

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