Automation of Invoice Processing Workflow

Employees and consultants traveled across regional and international territories with DSLR cameras, laptops, tablets, scanners, printers, GPS devices, and other equipment. When gadgets were damaged, original invoices were unavailable, physical copies were hard for the office to locate, remote employees needed scanned invoices, and unfamiliar remote locations made authorized service centers difficult to find.

iBoss designed and deployed high-reliability intelligent document OCR systems, extracting details and storing them in a centralized cloud repository. For extraction, iBoss tested object detection over a labeled invoice dataset, but that approach took three quarters of a minute. The team moved to OCR followed by Named Entity Recognition, reducing extraction time to less than 5 seconds.

The workflow automated the asset repair process, reduced the need for manual invoice searching, saved productive hours and days, stored extracted information in a common database, and enabled the client to use the data for critical decision-making insights.